Contracts Compliance Associate

Remote
Full Time
Mid Level

XPRIZE Overview 

XPRIZE is an established global leader in designing and executing large-scale competitions to solve humanity’s greatest challenges. As a 501(c)3, our unique model democratizes innovation by incentivizing crowd-sourced, scientifically viable solutions to create a more equitable and abundant future for all.  Since our founding in 1994, we’ve awarded over $300M in prize purses, inspired thousands of global innovators, and collaborated with the most forward-thinking changemakers of our time. We operate across 7 areas of impact, including:

  • Climate & Energy 
  • Biodiversity & Conservation 
  • Food, Water & Waste 
  • Quantum & Deep Tech 
  • Space & Exploration 
  • Learning, Innovation & Society 
  • Health 

Join XPRIZE to help empower humanity to achieve breakthroughs and architect a more equitable and abundant future for all.

 

Position Description

As a Contracts Compliance Associate at XPRIZE, you will play a crucial role in ensuring the organization adheres to its contractual commitments and regulatory requirements. Your responsibilities will include meticulously reviewing, auditing, and ensuring that all contractual agreements between XPRIZE and third parties comply with applicable regulations and XPRIZE policies. You will conduct thorough contract reviews, monitor compliance activities, and implement processes to mitigate risks associated with non-compliance. Your attention to detail, strong analytical skills, and understanding of regulatory frameworks will be essential in maintaining a compliant and ethically driven business environment, contributing to the successful execution of contracts.

 

Key Responsibilities

  • Contract Creation, Review, and Analysis:
    • Review a variety of contracts including sponsorship agreements, MSAs, NDAs, and others to ensure compliance with legal, regulatory, and internal requirements.
    • Translate existing contracts into standardized templates.
    • Analyze contract terms and conditions, identifying potential risks and non-compliance issues.
    • Collaborate with XPRIZE's Advancement and Prize Domain teams to address contractual ambiguities or concerns.
    • Work collaboratively with other departments, including Advancement, Finance, and the Prize Domains, to fulfill contractual terms.
  • Compliance Monitoring:
    • Develop and implement systems to monitor contractual compliance along with compliance with relevant laws and regulations throughout the organization.
    • Conduct regular audits and assessments to evaluate compliance with contract terms.
    • Ensure that Prize Domain teams, Finance and Advancement are delivering on all contractual commitments through the life of the contract term.
    • Identify areas of non-compliance and recommend corrective actions to relevant stakeholders.
  • Risk Mitigation:
    • Identify non-compliance issues, develop corrective action plans, and implement solutions.
    • Collaborate with XPRIZE's internal teams and stakeholders to implement risk mitigation strategies and deliver on committed mitigation plan actions.
    • Provide guidance and support in developing compliant processes and procedures.
  • Documentation and Reporting:
    • Maintain a repository of documentation, conduct audits, and provide reporting on contract performance and compliance.
    • Prepare reports (internal and external) and summaries highlighting compliance status, issues, and recommended actions.
    • Assist in the preparation of compliance-related documentation for audits and regulatory inspections.
    • Identify non-compliance issues, develop corrective action plans, and implement solutions.
    • Support the Business Affairs Department with other duties as required.
  • Communication and Training:
    • Collaborate with cross-functional teams to guide compliance-related matters.
    • Conduct training sessions to educate employees on contract compliance and related policies.
    • Collaborating with internal teams to support contract-related inquiries and issues.

 

Qualifications

  • Bachelor’s degree
  • At least 4 years of prior experience in contracts compliance with an understanding of the contract lifecycle process
  • Strong understanding of legal and contractual principles
  • Knowledge of relevant regulatory frameworks and compliance requirements
  • Excellent analytical skills with meticulous attention to detail
  • A proactive problem-solver who can identify gaps or inefficiencies within existing processes and take the initiative to develop effective solutions
  • Effective written and verbal communication skills
  • Ability to collaborate and influence stakeholders at various levels
  • Proficient in using contract management systems and tools such as JIRA and Concord
  • Ability to manage multiple priorities and meet deadlines
 

Personal Abilities and Characteristics

  • Exceptional organizational abilities and aggressive attention to detail.
  • Desire and ability to provide exceptional customer service.
  • Rigorous time management.
  • Ability to thrive and think creatively and calmly in highly fluid situations under intense schedules, pressure & deadlines.
  • Discretion of confidential information and be flexible to changing priorities.
  • Prioritization skills and ability to multitask.
  • Patience and flexibility.
  • Incredible interpersonal skills and a can-do attitude.
  • Sense of humor and work-life balance.
  • Belief that a small group of motivated individuals can improve the world.
  • Ability to travel and occasionally work evenings and weekends.


 

The anticipated base salary for this position is $90,000 to $105,000 and may also qualify for an annual incentive. This role is eligible for our extensive benefits package and generous paid time off, including vacation, sick, and holidays. The actual hourly salary offered will depend on various factors, including the qualifications of the individual applicant, years of relevant experience for the role, level of education attained, and certifications and/or other licenses held. XPRIZE is a remote-first environment.  

XPRIZE is an equal opportunity employer and does not unlawfully discriminate in employment. Equal employment, services, and programs are available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the organization. We are committed to recruiting, retaining, rewarding, and developing our people with regard to their abilities and contributions and without reference to their background, gender, gender identity or expression, ethnic origin, age, religion, sexual orientation, socio-economic status, political belief, disability or any other protected characteristic.

Please note: Though submitting a resume to the XPRIZE FOUNDATION implies that you are interested in a position(s), it does not imply that you are an applicant. You are only considered an applicant once you have been contacted directly by a Talent Acquisitions representative requesting that you begin the designated application process, which may involve phone and/or in-person interview(s), job-related testing, and background checks.

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